HR Software: The Buyer’s Guide

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Human Resources Software is designed to help organizations manage every aspect of their HR operations. These aspects can include the following: sourcing, applicant tracking, learning management, payroll and performance reviews.

Human Resources (HR) Software Solutions make managing a large or growing workforce more efficient. These solutions increase your productivity by automating many of these administrative processes. HR Software can also support you on a strategic level, by helping you to recruit, develop and manage your company’s most valuable resource: its people.

Industry watchers break down the field of HR software into three main categories:

  • Core HR

  • Workforce Management

  • Strategic HR

These groups cover the following areas:

Core HR Case Study: Flextronics

It’s estimated that 58 percent of HR staff time is spent on administrative tasks – which does not include the additional 20 percent of time spent on activities related to reporting and compliance. As an example, we will take a closer look at one of our former clients, Flextronics. 

HR Problems Faced By Flexitronics

Flextronics, an electronics manufacturing services provider, was struggling with manual global reporting.

An astonishing 80 different HR systems existed within the company after several acquisitions, and this made HR management unnecessarily expensive and complex. Rather than working in sync, various teams and departments acted irrespective of others and this generated widespread inefficiency. It also made data visualisation incredibly difficult, as there was no one source of HR data. 


With the help of YourShortlist, Flextronics replaced their many various HR solutions. Instead, they implemented Human Capital Management and Cloud Payroll solutions to create a single record for their entire global workforce. This led to the following benefits for Flextronics:

  • 80 detached HR systems replaced by a single system
  • 30% reduction in total cost of package when compared to a solution from a traditional vendor
  • Great transparency, including the ability to see the cost of staff and determine priorities with ease

Workforce Management Case Study: YOH

A recent study reveals that 83% of CEOs list workforce management, such as managing skills, driving productivity, and retaining employees, as their number one priority. Luckily, there are software solutions that can aid with these efforts.

HR Problems Faced By YOH

Yoh is a technology staffing firm headquartered in Philadelphia.

Previously, the company had let the individual office departments choose their own recruitment channels. However, with no centralised control established, YOH estimates that they overspent for job board postings and recruitment by approximately 30%. To make matters even worse: their process for posting a job involved 18 steps – and 75% of their candidates never even made it on to the applicant tracking system. In other words, YOH were desperate for a change. 


The solution was for YOH to implement an HR software as the backend of its new career site. Through this software, they could effectively measure its recruiting campaigns, track applicants through the pipeline, build a thorough talent community, and automate the job posting and application processes. This change resulted in:

  • 200% increase in unique visitors
  • 350% increase in unique candidates
  • 83% visitor conversion rate
  • Approximately 10,000 new sign-ups per month for their talent community

Strategic HR Case Study: Discovery

Companies with successful talent management programmes is known for increasing productivity by up to 30% more per employee.

HR Problems Faced By Discovery

Discovery is a prominent South Africa-based insurance company.

The company wished to provide professional learning and development courses to their widespread workforce. This was in order to increase employee knowledge, foster company success, and meet regulatory compliance requirements. 


To overcome their HR challenges, Discovery implemented Saba HR Software to automate the management and reporting of all learning efforts for their growing workforce. This helped them meet their learning goals, and it resulted in the following:

  • The company reached 18% more learners
  • A reduction in the time devoted to training by 98,559 hours in just one year
  • ROI of more than five times the original technology cost
  • Reduction in overall costs by more than two million USD

But Which System Do You Really Need?

  • Streamline HR administrative tasks

If you’re an SME with no HR software, or you are using a few unconnected solutions that you want to unite, you should consider an integrated HR suite. This will automate your more simple HR functions with a single system.

  • Maximise efficiency when recruiting and hiring staff

If you need to scale your workforce quickly, a prime recruiting and applicant tracking solution might be your best option. Many of these solutions automatically post vacancies to job boards and social media outlets, as well as simplifying candidate tracking and on-boarding of new employees.

With configurable databases of candidates and robust reporting capabilities, you can make the most of your current candidate pool, whilst continuing to expand your talent base.

  • Manage a large pool of employees working in shifts

Coordinating a workforce with multiple shifts to assign and time-off requests to approve can be incredibly complex and laborious. There are numerous tools available which streamline this task and greatly increase efficiency.

For example, many solutions either feature a built-in payroll system to help when running massive payrolls, or integrate effectively with your current payroll software to ensure all hours worked by employees are accounted for.

  • Develop your workforce

You want to ensure that your best employees are recognised and rewarded so they stay with your company and continue to do great work. Staff retention has the ability to outwardly boost the reputation of your business whilst inwardly cutting costs and helping your bottom line.

The broad category of talent management solutions help you achieve this, with everything from performance appraisal solutions, to systems for gathering peer feedback, to employee training tools. These solutions also contribute towards higher morale and greater employee productivity. Here’s 8 steps to HR software success